Office Furniture Buying Guide: 6 Tips From a Manager

Thursday, October 25th, 2018

Can your office be functional and stylish? You bet! With this furniture buying guide, you can furnish your office right the first time.

Buying furniture for your office is an expensive investment. Use these 6 tips to pick furniture that will suit your style, office space and has the quality to last a lifetime.

Office Furniture Buying Guide: 6 Tips From a Manager

1. Ergonomics

Great strides have been made in furniture ergonomics. It goes beyond comfort. An ergonomic piece of furniture supports the needs of the body, too.

Look for furniture that is both comfortable and ergonomic. Here are some things to look for.

  • Desks and tables that can be adjusted for height.
  • Chairs that adjust in multiple ways and have back support. Here are some great ergonomic office chairs to consider.
  • Padded mats for table work areas where you might need to stand for long periods.

Remember, when you choose ergonomic furniture, you are also investing in your health.

2. Functionality

Each piece of furniture you select should have a function. It’s even better if it can serve double duty. Check out furniture pieces that have multifunctionality and flexibility for your office space.

Pick and choose items that are modular or multifunctional.

  • Desks that attach to walls or come in arrangeable pieces can be easier to fit your space.
  • Armoire style desks have file storage, shelves, and printer stands. And it can all be hidden behind beautiful wooden doors.
  • Look for desks and tables that have storage and drawers.
  • Find a printer stand that also serves as a bookcase.
  • Choose ergonomic chairs that adjust to individual needs.

This type of furniture can reduce the number of pieces you need, giving you more floor space in your office.

3. Office Shape and Size

You’ll need to consider your square footage and office shape when choosing furniture. It’s a good idea to get comfortable with using a tape measure!

Here are some ideas for choosing furniture that will fit into your personal office space.

  • Make a sketch of your space to scale.
  • Find measurements for the furniture you are considering. Use them with your office sketch to see how well they’ll work in your space.
  • Tape out each piece on the floor in your space to see how much walking space is left between them.

Got a small space? Check out this article for ideas on how to fit a modern office into a small space.

4. Quality and Warranties

Cheap is rarely the answer. Very inexpensive furniture does not last, so it’s a terrible investment in the long run. You’ll want to look for quality furniture at the best price.

Buying office furniture that comes with a warranty is a good idea, too. Look for warranties against manufacturer defects, fabric durability, and any electronic parts that could fail.

Register your furniture so that your warranty is active. The company then has your purchase information on file. Contact customer service immediately after your purchase about defects or scratches.

5. Your Style and Atmosphere

It may sound unimportant, but your style and the atmosphere you create will affect your productivity and mood. We really do work better in a space that pleases us.

Choose furniture that really makes you feel happy and ready to work.

  • Style – Shape, design, and the color of your office furniture is important. It should be pleasing to your eye and a joy to use.
  • Comfort – You’ll be working long hours in your office space. Make sure your furniture is comfortable as well as pretty.
  • Flexible Workspaces – Design your space with multiple work areas and seating. A simple change in position, from a traditional desk to a sofa work area, can get your creative juices flowing.
  • Color Palette and Atmosphere – Decide what color palette works for you, then choose office furniture to match. Do you need relaxing and peaceful? Upbeat and fresh? There’s a color palette that will spark the mood you are looking for in your office.

Not sure what your office style is? Check out some office design style pictures to see if you can identify a look that works for you.

6. The Budget

You need to know all of the things we’ve reviewed above to set a budget that works for your office furniture needs.

Budgeting is important for every business, no matter its size. However, when it comes to furniture, it’s important to consider the investment as a whole. Set your budget with quality and lifetime of the furniture in mind.

You’ll be using this furniture at least 5 days a week. Take a look at each of the furniture buying guide sections, again. Make a few notes about what you’ve discovered about your needs and style.

Now, it’s time to set your budget. Here are some things to consider.

  • Don’t just make a total budget number. Make a list of each piece of office furniture you need and what you are willing to spend on each one.
  • Do some price shopping and then review your budget. Does it seem reasonable? Make sure you understand how your style choices and budget match up.
  • Look for high-end pieces that come with a sale or discount. Last year’s model or discontinued items are usually marked down. Sometimes you can get a discount for buying a set, too.
  • If your budget is tight, consider purchasing one good quality piece at a time. It’s better to wait for the right piece than to buy a cheap imitation that won’t last.

Go Ahead, Get Started

You can start planning for your new office furniture today! Using this furniture buying guide, you’ll be confident in selecting your office furniture.

You can find more information about designing your best office space on our office design blog. If you have questions, you can always contact us here!